OBJECTIVE OF THE OFFICE/DEPARTMENT
The Communicable Diseases and Health Analysis Department promotes, coordinates, and implements technical cooperation activities directed toward the surveillance, prevention, control, and elimination of communicable diseases and zoonosis that are technically sound and appropriate for the political and socio-cultural context in which they are implemented. It strives to achieve a sustainable impact on health by providing normative guidance, furthering the implementation of evidence-based interventions, and fostering alliances that strengthen country capacity, improve the effectiveness of inter-country collaboration, and facilitate policy and decision making processes through improved health information coverage, analysis and quality at all levels.
DESCRIPTION OF DUTIES
Under the general supervision of the Director, Communicable Diseases and Health Analysis (CHA), and the direct supervision of the Unit Chief, Neglected, Tropical and Vector Borne Diseases (CHA/VT), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
1. Provide project support for the implementation of the Plan of Action for Public Health Entomology;
2. Support the Public Health Entomology team in strategic and operational planning and in the administrative and programmatic coordination of related technical cooperation projects;
3. Ensure that projects managed by the Public Health Entomology team are executed according to action plans, semester work plans and within established dates; ensure timely submission of financial and technical progress reports and products in accordance with partners agreements;
4. Support the Public Health Entomology team in seeking new partnerships and in preparing project proposals to external donors to support the team’s resource mobilization efforts;
5. Provide support with the organizing of technical meetings, conferences and strategic events by preparing and/or consolidating materials and reports, as well as consolidating various partners’ contributions, including responsibilities related to agenda contents and logistical matters;
6. Collaborate with the Team in the design, and implementation of extra budgetary projects and mobilization for technical cooperation proposals and agreements including budget and objectives development, the performance monitoring and assessment, and other evaluation tools to support the sound management of regular and extra-budgetary projects;
7. Collaborate in the operational planning, performance monitoring and assessment exercises of the project, ensuring that these are aligned with the Organization’s Strategic Plan and other strategic documents; monitor the achievement of milestones set by the project; assist in the preparation of required data and reports on projects, products/services or tasks;
8. Collaborate with the Department’s Administrative Team on issues related to financial, human resources and other administrative matters regarding the PHE projects;
9. Perform other duties as assigned.
Essential: A bachelor’s degree in any of the health and social sciences, business, public administration or a related field from a recognized university
Desirable: Specific training in program planning, project monitoring and evaluation would be an asset.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Essential: Three years of combined national and international experience in general administration, including project preparation and financial and budgetary monitoring of projects.
Key Behavioral Competencies
- Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
- Analysis, synthesis and forecasting: Objectively analyzes situations and, based on evidence and knowledge, suggests actions to improve implementation. Bases one's actions on available information, applies knowledge acquired from experience. Prioritizes the information according to one's needs or the Organization's. Is capable of anticipating the implications of analyzed situations between one to six months ahead.
- Information Management: Verifies that relevant information is obtained, processed, selected, and disseminated in area of work. Acquires the training to utilize technologies for processing information relative to the area of work in a logical and organized manner, which facilitates the dissemination of information, resulting in information that is consistent, valid and accurate. Keeps abreast of latest technologies for processing the information relevant to the area of work, and weighs its advantages/disadvantages.
- Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
- Knowledge Management: Collects appropriate data as well as identifies and acquires internal knowledge and information sources. Is aware of the knowledge and information relevant to their roles and the value this brings to the organization. Uses appropriate knowledge and information resources that are helpful for scientific research and technical advice.
- Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.
- Resource Mobilization: Is capable of ordering and presenting the information for resource mobilization appropriately. Is able to adapt information in an objective manner and can analyze data. Is able to interpret and cover all the main aspects of the data.
- Theoretical and practical knowledge of public health policy, program planning and evaluation, and disciplines related to results-based management, policy analysis and planning.
- Strong research and problem-solving skills; able to manage multiple projects simultaneously and to work collaboratively on multi-disciplinary teams with tight schedules.
- Sound judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key managerial and administrative issues;
- Ability to integrate managerial and administrative inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment
- Strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, Outlook and SharePoint. Other IT skills and knowledge of other software programs such as Visio, Project would be an asset.
Monthly Salary: (Net of taxes)
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
PAHO/WHO is committed to workforce diversity.
PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
All applicants are required to complete an on-line profile to be considered for this post.